Administrator / Operations Manager job at Greenwatch

Position Overview

Greenwatch is seeking a highly organized and proactive Administrator / Operations Manager to serve as the operational backbone of our organization. This role ensures the smooth running of day-to-day activities, supports program delivery, manages office and financial administration, and enables our team to focus on mission-driven work. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic, purpose-driven environment.

Key Responsibilities

Operational Management

• Oversee daily office operations, including supplies, IT coordination, and facilities.
• Develop and streamline operational systems, procedures, and policies.
• Serve as the primary contact for vendors, service providers, and landlords.
• Ensure a safe, functional, and productive workplace for staff and volunteers.

Financial & Administrative Support

• Assist with bookkeeping, budget tracking, expense reporting, and invoice processing.
• Support grant administration and reporting by compiling operational and financial data.
• Manage relationships with banks, auditors, and financial service providers.
• Maintain accurate filing systems for contracts, legal documents, and operational records.

Program & Event Support

• Provide logistical support for campaigns, fieldwork, and community events.
• Coordinate travel and accommodation for staff and partners.
• Assist with procurement in line with organizational policies.

HR & Team Support

• Support onboarding of new hires, including workspace setup and orientation.
• Manage staff calendars, schedule meetings, and coordinate internal communications.
• Maintain HR records and policies in compliance with legal requirements.

Compliance & Governance

• Ensure compliance with laws, regulations, and internal policies.
• Assist in preparing materials for board meetings and annual reports.
• Maintain insurance policies and ensure operational licenses are up to date.

Qualifications & Experience

Essential

• Minimum 3 years’ experience in operations, administration, or office management (non profit/NGO experience preferred).
• Proficiency in Microsoft 365, Google Workspace, and familiarity with financial software (QuickBooks, Xero).
• Strong organizational, multitasking, and problem-solving skills.
• High accuracy and attention to detail in administrative and financial tasks.
• Ability to work independently and adapt in a fast-paced environment.
• Excellent written and verbal communication skills.
• Genuine passion for environmental conservation and sustainability.

Desirable

• Experience in grant administration or non-profit financial management.
• Knowledge of health, safety, and data protection regulations.
• Experience coordinating remote or hybrid teams.

What We Offer

• Competitive non-profit sector salary and benefits package.
• A key enabling role in vital environmental work.
• Supportive, collaborative, and passionate team environment.
• Flexible working arrangements and commitment to work-life balance.
• Professional development opportunities in the non-profit and environmental sector.

About Us (Greenwatch)

Greenwatch is more than an organization—we are a movement of legal advocates, community partners, and environmental defenders committed to securing Uganda’s right to a clean and healthy environment.

Founded on the conviction that a thriving planet is both a constitutional promise and a collective responsibility, we harness the power of the law to turn justice into action.

Through informed advocacy, meaningful community empowerment and strategic litigation, we confront environmental injustice at its roots—challenging deforestation, pollution, climate negligence, and the silencing of civic voices. We don’t just witness environmental harm; we contest it in courtrooms, shape it in policy halls, and resist it alongside communities.

Every case we take, every law we influence, and every voice we amplify is a step toward achieving our vision a Uganda where all citizens enjoy a clean and healthy environment as their fundamental right.

• Oversee daily office operations, including supplies, IT coordination, and facilities.
• Develop and streamline operational systems, procedures, and policies.
• Serve as the primary contact for vendors, service providers, and landlords.
• Ensure a safe, functional, and productive workplace for staff and volunteers.
• Assist with bookkeeping, budget tracking, expense reporting, and invoice processing.
• Support grant administration and reporting by compiling operational and financial data.
• Manage relationships with banks, auditors, and financial service providers.
• Maintain accurate filing systems for contracts, legal documents, and operational records.
• Provide logistical support for campaigns, fieldwork, and community events.
• Coordinate travel and accommodation for staff and partners.
• Assist with procurement in line with organizational policies.
• Support onboarding of new hires, including workspace setup and orientation.
• Manage staff calendars, schedule meetings, and coordinate internal communications.
• Maintain HR records and policies in compliance with legal requirements.
• Ensure compliance with laws, regulations, and internal policies.
• Assist in preparing materials for board meetings and annual reports.
• Maintain insurance policies and ensure operational licenses are up to date.

• Proficiency in Microsoft 365, Google Workspace, and familiarity with financial software (QuickBooks, Xero).
• Strong organizational, multitasking, and problem-solving skills.
• High accuracy and attention to detail in administrative and financial tasks.
• Ability to work independently and adapt in a fast-paced environment.
• Excellent written and verbal communication skills.

• Minimum 3 years’ experience in operations, administration, or office management (non profit/NGO experience preferred).
• Proficiency in Microsoft 365, Google Workspace, and familiarity with financial software (QuickBooks, Xero).
• Strong organizational, multitasking, and problem-solving skills.
• High accuracy and attention to detail in administrative and financial tasks.
• Ability to work independently and adapt in a fast-paced environment.
• Excellent written and verbal communication skills.
• Genuine passion for environmental conservation and sustainability.
• Experience in grant administration or non-profit financial management.
• Knowledge of health, safety, and data protection regulations.
• Experience coordinating remote or hybrid teams.