Administrator job at Cycling out of Poverty (CooP-Africa)
Posted by: ugashare-Volunteer
Posted date: 2024-Apr-04
Location: Jinja
Vacancy title: Administrator [ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ] Jobs at: Cycling out of Poverty (CooP-Africa)
Deadline of this Job: Sunday, April 14 2024 Duty Station: Within Uganda , Jinja, East Africa Summary Date Posted: Wednesday, April 03 2024, Base Salary: Not Disclosed Similar Jobs in Uganda Learn more about Cycling out of Poverty (CooP-Africa) Cycling out of Poverty (CooP-Africa) jobs in Uganda
JOB DETAILS: For our office in Jinja Uganda, we are currently looking to recruit a trustworthy and detailed-oriented person, to fill the role of Administrator. The Administrator is responsible for ensuring all administration is kept up to date. The ideal candidate has 3 years experience in a similar position, with proven experience in stock and asset management, computer management and working with manuals and procedures. In addition, the ideal candidate is able to ride a bicycle or has affinity with cycling, is comfortable in Jinja and surrounding areas. This job demands dedication, eye for detail and passion for perfectionism. We are looking for a person who has experience in: - Record keeping; - Administration; - Office Management Record keeping • Manage office petty cash • Manage cash during events • Process (and assist other staff in preparing) requisitions and advance liquidations following the signatory trail • Reconcile daily, monthly and yearly transactions • Assist in preparing monthly, quarterly and annual financial reports • Manage records (including receipt book records) and receipts Administration • Keep track of stock and assets: monthly, quarterly and annual recording as per policy • Maintain all registers • Ensuring photo archive is up to date • Prepare minutes of (staff) meetings • Manage bookings Office management • Ensure computers are up and running, software is up to date, emails are active, user accounts are working • Ensure drinking water is available always, lunch + dog food is available and recorded correctly • Ensure office stationary is available • Ensure utilities are paid timely • Check if office and compound are neat and organised • Check if phones are on and working • Ensuring solar system is maintained according to policy • Ensuring calendars are up to date • Assist guests of Bikeventures accommodation and bike rental clients The applicant must be/have: • Diploma or Bachelor degree in accounting or finance • A minimum of three years of paid experience in administration • A proven ability maintain stock and inventory records • Excellent eye for detail, perfect accuracy and perfect and consistent in spelling and layout • Excellent interpersonal, verbal and written communications skills • Experience with Quickbooks is an advantage • Proficiency with office computer equipment and software • A passion for cycling and conservation; must be able to ride a bicycle Work Hours: 8
Experience in Months: 36
Level of Education: Associate Degree Job application procedure Interviews will take place in Jinja, Uganda. Interested and qualified candidates should send: 1. their motivation letter, and 2. curriculum vitae (in format provided below) via coop-uganda.org>infocoop-uganda.org with in subject line "application Administrator" DEADLINE FOR APPLICATIONS: Sunday 14th April 2024. Only shortlisted candidates will be contacted. Travel costs to the interview venue for all candidates will not be reimbursed. Curriculum vitae must include: Personal information Full names (as on national ID): Date of birth: Place of birth: Gender: Nationality: Physical address: Postal address: Email address: Phone number: Academic qualifications Name and address of institute: Starting and ending date (month and year): Level achieved: Specialization if any: Additional courses Name and address of institute: Starting and ending date (month and year): Level achieved: Specialization if any: Paid work experience Starting and ending date (month and year): Hours per week: Employer: Sector: Location: Designation: Job description: Relevant volunteer experience Starting and ending date (month and year): Hours per week: Employer: Sector: Location: Designation: Job description: Languages Fair: Excellent: Software knowledge Fair: Excellent: References Name: Email address: Phone number: How do you know each other:
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