Administrative Officer/Personal Assistant job at Einstein Rising

Summary
Date Posted: Tuesday, March 04 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Description
Responsible for providing high-level administrative, operational, and communication support to the Operations Manager, ensuring seamless coordination, efficient workflow, and effective stakeholder engagement.

Key Responsibilities:
Operational Assistance:
• Assist in the coordination and execution of operational plans.
• Track and update operational progress, flagging any issues that require attention.
• Liaise with internal departments to ensure smooth workflow and communication.
• Conduct research and compile data for operational decision-making.

Communication and Liaison:
• Act as the first point of contact for external stakeholders when dealing with the Operations Manager.
• Facilitate communication between the Operations Manager and other team members.
• Take minutes during meetings and follow up on action items.

Travel and Logistics:
• Arrange travel and accommodation for the Operations Manager.
• Prepare travel itineraries and process expense reports.
• Confidentiality and Professionalism:
• Handle sensitive information with discretion and maintain confidentiality at all times.
• Uphold professional conduct and ensure adherence to company policies.

Administrative Support:
• Manage daily schedules, appointments, and meetings for the Operations Manager.
• Handle correspondence, including emails, letters, and phone calls, on behalf of the Operations Manager.
• Prepare reports, presentations, and documents as required.
• Maintain an organized filing system for documents and records.

Administration Responsibilities:
• Oversee daily administrative operations, including procurement and asset management.
• Ensure compliance with human resource policies and company laws.
• Manage office supplies, IT resources, and facility maintenance.
• Support recruitment, onboarding, and training of staff.
• Coordinate meetings, events, and office logistics.

Reception Work:
• Answer and direct incoming calls to the appropriate personnel.
• Manage front desk activities, including handling inquiries and providing information.
• Maintain a tidy and welcoming reception area.

Qualifications and Skills:
• Bachelor’s degree in Business Administration, Office Management, or a related field.
• Proven experience in an administrative or personal assistant role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and prioritize tasks effectively.
• High level of discretion and attention to detail.
• Problem-solving skills and ability to handle pressure in a fast-paced environment.


Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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