Administrative Officer/Personal Assistant job at Einstein Rising Limited
Posted by: ugashare-Volunteer
Posted date: 2025-Mar-06
Location: muyenga
Vacancy title: Administrative Officer/Personal Assistant [ Type: FULL TIME , Industry: Business Management and Administration , Category: Admin & Office ] Jobs at: Einstein Rising Limited Deadline of this Job: Friday, March 14 2025 Duty Station: Within Uganda , Muyenga, East Africa
Summary Date Posted: Wednesday, March 05 2025, Base Salary: Not Disclosed Similar Jobs in UgandaLearn more about Einstein Rising LimitedEinstein Rising Limited jobs in Uganda JOB DETAILS: Job Description Responsible for providing high-level administrative, operational, and communication support to the Operations Manager, ensuring seamless coordination, efficient workflow, and effective stakeholder engagement. Key Responsibilities: Operational Assistance: ⢠Assist in the coordination and execution of operational plans. ⢠Track and update operational progress, flagging any issues that require attention. ⢠Liaise with internal departments to ensure smooth workflow and communication. ⢠Conduct research and compile data for operational decision-making. Communication and Liaison: ⢠Act as the first point of contact for external stakeholders when dealing with the Operations Manager. ⢠Facilitate communication between the Operations Manager and other team members. ⢠Take minutes during meetings and follow up on action items. Travel and Logistics: ⢠Arrange travel and accommodation for the Operations Manager. ⢠Prepare travel itineraries and process expense reports. Confidentiality and Professionalism: ⢠Handle sensitive information with discretion and maintain confidentiality at all times. ⢠Uphold professional conduct and ensure adherence to company policies. Administrative Support: ⢠Manage daily schedules, appointments, and meetings for the Operations Manager. ⢠Handle correspondence, including emails, letters, and phone calls, on behalf of the Operations Manager. ⢠Prepare reports, presentations, and documents as required. ⢠Maintain an organized filing system for documents and records. Administration Responsibilities: ⢠Oversee daily administrative operations, including procurement and asset management. ⢠Ensure compliance with human resource policies and company laws. ⢠Manage office supplies, IT resources, and facility maintenance. ⢠Support recruitment, onboarding, and training of staff. ⢠Coordinate meetings, events, and office logistics. Reception Work: ⢠Answer and direct incoming calls to the appropriate personnel. ⢠Manage front desk activities, including handling inquiries and providing information. ⢠Maintain a tidy and welcoming reception area. Qualifications and Skills: ⢠Bachelorâs degree in Business Administration, Office Management, or a related field. ⢠Proven experience in an administrative or personal assistant role. ⢠Strong organizational and time-management skills. ⢠Excellent verbal and written communication abilities. ⢠Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). ⢠Ability to work independently and prioritize tasks effectively. ⢠High level of discretion and attention to detail. ⢠Problem-solving skills and ability to handle pressure in a fast-paced environment.
Job Experience: No Requirements Work Hours: 8
Experience in Months:
Level of Education: Bachelor Degree Job application procedure
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