Administrative Lead job at SeaOwl Group

About the Institution

SeaOwl Group manages administrative, regulatory compliance, and workforce operations supporting the regional energy sector.

Role Overview & Scope

The Administrative Lead coordinates office workflows, human resource documentation, National Content reporting, document control, and travel/visa processing for project personnel.

Key Responsibilities

• HR & Administration: Oversee site HR administration, personnel files, and routine client correspondence.
• Regulatory Reporting: Track, compile, and submit Ugandan National Content compliance reports.
• Logistics & Control: Manage document control registers alongside personnel travel logistics, work permits, and visas.

Minimum Requirements & Key Metrics

• Qualifications: Degree/Diploma in Business Administration, HR Management, or substantial administrative leadership experience.
• Key Performance Indicators (KPIs): Safety performance, schedule compliance, quality of work, reporting accuracy, and client satisfaction.

• Coordinate office workflows
• Manage human resource documentation
• Handle National Content reporting
• Oversee document control
• Process travel and visas for project personnel
• Oversee site HR administration
• Manage personnel files
• Handle routine client correspondence
• Track, compile, and submit Ugandan National Content compliance reports
• Manage document control registers
• Manage personnel travel logistics
• Manage work permits
• Manage visas

• Administrative leadership
• HR administration
• Regulatory reporting
• Document control
• Travel and visa processing
• Client correspondence
• Logistics management

• Degree/Diploma in Business Administration
• Degree/Diploma in HR Management
• Substantial administrative leadership experience