Administrative Coordinator job at Hermie Homes

Overview:

Hermie Homes, a leading property-based company in Kampala, is seeking a highly organized and detail-oriented Administrative coordinator to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our administrative processes and providing essential support to various departments within the company.

Primary Roles & Responsibilities

Project Coordination

• Assist in planning, scheduling, and monitoring ongoing projects.
• Track project timelines, deliverables, and budgets, and provide regular status updates to management.
• Liaise with suppliers, contractors, and service providers to ensure timely delivery of materials and services.
• Help prepare project documentation, reports, and contracts.
• Coordinate site visits, meetings, and follow-up actions for projects.

Administrative Support

• Assist with preparation of internal reports, minutes of meetings, and correspondence.
• Handle travel, meetings, and event logistics for the company.
• Provide administrative support to the management team.
• Handle correspondence, including emails, phone calls, and mail.
• Maintain and organize office files, records, and documents.
• Assist in the preparation of reports, presentations, and other materials.
• Coordinate meetings and events, including arranging venues and catering.
• Perform data entry and ensure accurate record-keeping.
• Liaise with clients, suppliers, and other stakeholders as needed.
• Input and track information in Asana.
• Follow up on client issues until they are resolved
• Preparing and tracking expense reports
• Developing and managing spreadsheets
• Preparing reports for senior staff or management and clients

Qualifications/Experience Required

• Bachelor’s degree in Business, Commerce, Entrepreneurship or related field.
• At least 1 to 2 years of experience as an Administrator in industries like interior design, construction, real estate, or corporate project management.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, Power point) and cloud-based collaboration tools like Google Workspace.
• Ability to work Independently and handle multiple tasks simultaneously
• High attention to detail and problem-solving skills
• Discretion and confidentiality
• Strong sense of Accountability and Ownership
• Experience using scheduling, task management, and project tracking software
• Familiarity with the construction, design, or real estate industries is a strong plus

• Assist in planning, scheduling, and monitoring ongoing projects.
• Track project timelines, deliverables, and budgets, and provide regular status updates to management.
• Liaise with suppliers, contractors, and service providers to ensure timely delivery of materials and services.
• Help prepare project documentation, reports, and contracts.
• Coordinate site visits, meetings, and follow-up actions for projects.
• Assist with preparation of internal reports, minutes of meetings, and correspondence.
• Handle travel, meetings, and event logistics for the company.
• Provide administrative support to the management team.
• Handle correspondence, including emails, phone calls, and mail.
• Maintain and organize office files, records, and documents.
• Assist in the preparation of reports, presentations, and other materials.
• Coordinate meetings and events, including arranging venues and catering.
• Perform data entry and ensure accurate record-keeping.
• Liaise with clients, suppliers, and other stakeholders as needed.
• Input and track information in Asana.
• Follow up on client issues until they are resolved
• Preparing and tracking expense reports
• Developing and managing spreadsheets
• Preparing reports for senior staff or management and clients

• Excellent organizational and time management skills.
• Strong written and verbal communication abilities
• Proficiency in MS Office (Word, Excel, Power point) and cloud-based collaboration tools like Google Workspace.
• Ability to work Independently and handle multiple tasks simultaneously
• High attention to detail and problem-solving skills
• Discretion and confidentiality
• Strong sense of Accountability and Ownership
• Experience using scheduling, task management, and project tracking software

• Bachelor’s degree in Business, Commerce, Entrepreneurship or related field.
• At least 1 to 2 years of experience as an Administrator in industries like interior design, construction, real estate, or corporate project management.
• Familiarity with the construction, design, or real estate industries is a strong plus