Administrative Assistant / Personal Secretary job at Uganda Wildlife Authority (UWA)

Background information about the job or company (e.g., role context, company overview)

Uganda Wildlife Authority is hiring an Administrative Assistant / Personal Secretary (2) to provide clerical and secretarial support to the Departments/Conservation Areas.

Directorate

Finance and Administration

Reports To

Senior Administrative Officer

Supervises

Office Assistant

Qualifications or requirements (e.g., education, skills)

• An Honors Bachelor’s Degree in either:
  • Secretarial Studies
  • Business and Office Management
  • Office and Information Management
  • Administrative and Secretarial Science
  • Administrative and Secretarial Studies
• from a recognized University.

Experience needed

NIL

Competences

Technical Competences

• Information Management
• Writing Skills
• Information Technology
• Records and Information Management

Behavioral Competences

• Communicating Effectively
• Accountability
• Team Work
• Time Management
• Ethics and Integrity
• Customer Care

• Maintaining proper filing systems in Departments/Conservation Areas.
• Organizing and managing the day-to-day running of the Departments/Conservation Areas.
• Handling communication with other departments and individuals.
• Preparing minutes, correspondences, and reports for Departments/Units.
• Responding to telephone and email inquiries and providing information to callers or routing calls to appropriate officials.
• Attending to official visitors and walk-in customers by clearly ascertaining the nature of business and directing them to appropriate offices.
• Receiving, sorting, recording, and distributing general correspondences and documents to the appropriate officials.
• Managing the Supervisor’s diaries.
• Preparing work plans and submitting periodic reports.
• Supervising and appraising staff.

• Information Management
• Writing Skills
• Information Technology
• Records and Information Management
• Communicating Effectively
• Accountability
• Team Work
• Time Management
• Ethics and Integrity
• Customer Care

• An Honors Bachelor’s Degree in either:
• Secretarial Studies
• Business and Office Management
• Office and Information Management
• Administrative and Secretarial Science
• Administrative and Secretarial Studies
• from a recognized University.