Administrative Assistant job at Acorns International School

Description

The Administrative Assistant will provide support to the admin team in all aspects of school operations. They will be responsible for managing the school's front office, assisting with scheduling and coordinating events, and performing various administrative tasks as needed.

Responsibilities

• Manage their respective office, ensuring a welcoming and organized environment
• Assist with scheduling and coordinating events, including meetings, parent-teacher conferences, and school activities.
• Manage all communications regarding their respective offices
• Print and distribute correspondence, reports, and other documents as requested
• Manage office supplies and inventory, ordering as needed for your department
• Assist in shift scheduling, planning, and coordination for the department when required
• Provide support to the administrative team on special projects and initiatives
• Manage school uniforms and textbooks, ensuring proper storage, organization, labelling, and accountability for all stock received.
• Issue uniforms and textbooks to students, parents, and staff in accordance with approved school procedures and authorizations.
• Maintain accurate stock records of uniforms and textbooks received, issued, returned, exchanged, damaged, or remaining in stock.
• Conduct regular stock counts and reconcile physical inventory against stock records, promptly reporting discrepancies to the supervisor.
• Monitor stock levels and communicate replenishment needs to the relevant department to prevent shortages.
• Maintain proper documentation for all stock transactions, including delivery notes, issue records, returns, and authorized requisitions.

Academic Requirements

• Diploma in Business Administration or related is an added advantage
• Prior experience in an administrative or stores role preferred
• At least 1–2 years of experience in storekeeping, inventory management, stock control, or a related role.
• Experience in a school or educational setting a plus

• Manage their respective office, ensuring a welcoming and organized environment
• Assist with scheduling and coordinating events, including meetings, parent-teacher conferences, and school activities.
• Manage all communications regarding their respective offices
• Print and distribute correspondence, reports, and other documents as requested
• Manage office supplies and inventory, ordering as needed for your department
• Assist in shift scheduling, planning, and coordination for the department when required
• Provide support to the administrative team on special projects and initiatives
• Manage school uniforms and textbooks, ensuring proper storage, organization, labelling, and accountability for all stock received.
• Issue uniforms and textbooks to students, parents, and staff in accordance with approved school procedures and authorizations.
• Maintain accurate stock records of uniforms and textbooks received, issued, returned, exchanged, damaged, or remaining in stock.
• Conduct regular stock counts and reconcile physical inventory against stock records, promptly reporting discrepancies to the supervisor.
• Monitor stock levels and communicate replenishment needs to the relevant department to prevent shortages.
• Maintain proper documentation for all stock transactions, including delivery notes, issue records, returns, and authorized requisitions.

• Inventory management
• Stock control
• Scheduling
• Event coordination
• Communication
• Record keeping
• Office management

• Diploma in Business Administration or related is an added advantage
• Prior experience in an administrative or stores role preferred
• At least 1–2 years of experience in storekeeping, inventory management, stock control, or a related role.
• Experience in a school or educational setting a plus