Administrative Assistant - IT Department job at St Peters Naalya

Background information about the job or company (e.g., role context, company overview)

St. Peter's Senior Secondary School invites applications from qualified and competent candidates for the position of Administrative Assistant.

The ideal candidate should be organized, detail-oriented, computer literate, and possess strong communication and administrative skills. Basic knowledge of IT operations and the ability to work under minimum supervision.

Job Purpose

The Administrative Assistant – IT Department will provide administrative and operational support to the IT office to ensure efficient coordination of departmental activities, proper record management, timely communication, and smooth handling of IT-related administrative processes.

Responsibilities or duties

• Provide administrative support to the IT Department.
• Maintain and update departmental records, inventory, and documentation.
• Prepare reports, memos, meeting minutes, and correspondence for the department.
• Support student reporting at the beginning of each term, including data capturing and updating student records.
• Assist in the processing, preparation, and issuance of students’ report cards.
• Receive, record, and follow up on IT support requests and maintenance schedules.
• Coordinate meetings, appointments, and departmental activities.
• Support procurement and accountability of IT equipment and supplies.
• Manage filing systems for IT assets, licenses, and service records.
• Maintain proper student records and provide administrative support to the IT Department as required.
• Assist in tracking staff/student ICT issues and escalating them where necessary.
• Ensure confidentiality of departmental information and records.
• Perform any other administrative duties assigned by the supervisor.

Qualifications or requirements (e.g., education, skills)

• Bachelor’s degree in business administration, Office Management, Information Technology, Secretarial Studies, or a related field.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Experience needed

• At least 2 years of relevant administrative or office experience.
• Basic understanding of IT systems and office technology will be an added advantage.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• Strong organizational and record-keeping skills.
• Good communication and interpersonal skills.
• High level of integrity and confidentiality.
• Ability to multitask and work under minimum supervision.
• Good problem-solving and coordination skills.
• NB. St. Peters is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without discrimination.

• Provide administrative support to the IT Department.
• Maintain and update departmental records, inventory, and documentation.
• Prepare reports, memos, meeting minutes, and correspondence for the department.
• Support student reporting at the beginning of each term, including data capturing and updating student records.
• Assist in the processing, preparation, and issuance of students’ report cards.
• Receive, record, and follow up on IT support requests and maintenance schedules.
• Coordinate meetings, appointments, and departmental activities.
• Support procurement and accountability of IT equipment and supplies.
• Manage filing systems for IT assets, licenses, and service records.
• Maintain proper student records and provide administrative support to the IT Department as required.
• Assist in tracking staff/student ICT issues and escalating them where necessary.
• Ensure confidentiality of departmental information and records.
• Perform any other administrative duties assigned by the supervisor.

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
• Strong organizational and record-keeping skills
• Good communication and interpersonal skills
• High level of integrity and confidentiality
• Ability to multitask and work under minimum supervision
• Good problem-solving and coordination skills
• Basic knowledge of IT operations

• Bachelor’s degree in business administration, Office Management, Information Technology, Secretarial Studies, or a related field.
• At least 2 years of relevant administrative or office experience.
• Basic understanding of IT systems and office technology will be an added advantage.