Administrative Assistant - Internship Paid job at Uganda Christian University ( UCU )

Background information about the job or company (e.g., role context, company overview)

Uganda Christian University (UCU) is hiring

Responsibilities or duties

• Organizing and maintaining files and records
• Preparing and organizing for Departmental meetings
• Receiving, entering, processing and managing exams and results of students.
• Assist in organizing the Dean's diary including internal and external commitments
• Taking minutes at Departmental meetings as required
• Take care of all external and internal office telephone, emails and other correspondences
• Oversee and carry out various day to day administrative functions
• Should be part of the planning and budgeting process for the unit.
• Maintain correspondence between the SRPGS, Faculties and other Departments within the University
• Raise and prepare the Department’s request for funds
• Provide secretarial and administrative support to the Dean of the SRPGS
• Furnish Students and Staff with postgraduate documentation to aid their stay and work at the University
• Explaining policies and procedures, answering various questions related to the office, handle problems, and route them to the supervisor as appropriate
• Handling postgraduate Students’ matters especially those concerning their academic welfare
• Perform any other official duties as assigned by the Supervisor.

Qualifications or requirements (e.g., education, skills)

• A first-class Bachelor's degree from Uganda Christian University.
• Must have good computer skills (Word, Excel, Access, Power point and internet)
• Must have good interpersonal skills especially when dealing with students, staff and visitors
• Must be a person of high integrity with an excellent work ethic
• Must be able to work under pressure with minimal supervision to meet deadlines
• Must be a committed and practicing Christian.

Experience needed

• Should have graduated not more than five years ago.
• Working experience in a busy office environment performing similar tasks will be an added advantage
• Experience in taking minutes will be an added advantage

• Organizing and maintaining files and records
• Preparing and organizing for Departmental meetings
• Receiving, entering, processing and managing exams and results of students.
• Assist in organizing the Dean's diary including internal and external commitments
• Taking minutes at Departmental meetings as required
• Take care of all external and internal office telephone, emails and other correspondences
• Oversee and carry out various day to day administrative functions
• Should be part of the planning and budgeting process for the unit.
• Maintain correspondence between the SRPGS, Faculties and other Departments within the University
• Raise and prepare the Department’s request for funds
• Provide secretarial and administrative support to the Dean of the SRPGS
• Furnish Students and Staff with postgraduate documentation to aid their stay and work at the University
• Explaining policies and procedures, answering various questions related to the office, handle problems, and route them to the supervisor as appropriate
• Handling postgraduate Students’ matters especially those concerning their academic welfare
• Perform any other official duties as assigned by the Supervisor.

• Good computer skills (Word, Excel, Access, Power point and internet)
• Good interpersonal skills especially when dealing with students, staff and visitors
• Ability to work under pressure with minimal supervision to meet deadlines

• A first-class Bachelor's degree from Uganda Christian University.
• Should have graduated not more than five years ago.
• Working experience in a busy office environment performing similar tasks will be an added advantage
• Experience in taking minutes will be an added advantage