Administrative Assistant Fort Portal (Uganda) - BRIGHT PROJECT - Office of Corporate Services job at IFDC

Summary
Date Posted: Tuesday, March 18 2025, Base Salary: Not Disclosed

JOB DETAILS:
IFDC is a public international organization active in 27 countries in Africa, Asia, and America. IFDC uniquely approaches the global issues of food security and poverty by bridging the gap between research and impact, combining science-based innovations, holistic market systems development, an enabling policy environment, and strategic partnerships to assist farmers and countries to identify and scale sustainable agricultural solutions, including improved nutrient use efficiency. These approaches are needed to boost soil health and crop productivity while reducing the environmental impact of fertilizer use. IFDC translates research into action by using locally driven, environmentally sound, and impact-oriented solutions. With our partners, we seek to close the yield gap, eradicate global hunger, safeguard the soil on which our lives depend, and generate economic resilience for farming households and the countries in which they live.

Responsibilities
1. Administrative Support:
• Oversee general office administration, including following up to ensure the Janitor maintains a clean, organized, and well-equipped office environment;
• Manage conference and visitor arrangements, including scheduling, accommodation, and logistics support;
• Ensure the proper maintenance and storage of administrative records and project documentation;
• Support the preparation and monitoring of advance requests and follow-up on expense liquidations.

2. Procurement Management:
• Oversee the procurement process, ensuring compliance with IFDC policies and donor guidelines;
• Prepare purchase requisitions, seek competitive quotations, and ensure timely delivery of goods and services;
• Maintain accurate procurement records, including vendor information, purchase orders, and delivery confirmations;
• Track and manage office supplies and inventory to ensure availability and accountability.

3. Logistical Coordination:
• Manage office logistics, including coordinating transport, deliveries, and office supplies;
• Organize and support project meetings, workshops, and other events;
• Ensure smooth coordination of field visits, including travel arrangements and logistical support.

4. Documentation and Reporting:
• Maintain organized and up-to-date records of procurement, financial transactions, and administrative documents;
• Support the preparation of periodic administrative and procurement reports;
• Ensure all documents are filed appropriately and accessible for audits and reviews.

Requirements
• Bachelor’s degree in business administration, Procurement, Finance, or a related field;
• At least 3 years of relevant experience in administrative, procurement, and logistical support roles;
• Strong organizational and multitasking skills with attention to detail;
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Familiarity with NetSuite is an added advantage;
• Knowledge of procurement processes and best practices;
• Excellent communication skills and the ability to work collaboratively in a team environment;
• Strong organizational and time management skills;
• Ability to handle confidential information with integrity;
• Attention to detail and accuracy;
• Proactive and solution-oriented mindset.

Reporting and Work Relationships
The Administrative Assistant will report to the National Administration Officer, or his/her designee.

Location
This is a national recruitment with a duty station at the IFDC office based in Fort Portal Uganda.

Benefits
IFDC's benefits include annual and sick leave, health and group life insurance coverage, a 13th-month salary, social security and pension contribution in compliance with local laws and end-of-contract benefits

Salary Clause
The salary grade for this position is BG 6 with a minimum annual starting salary of UGX 39,360,764.
The determination of new employee salaries takes into account various factors. These include the salary range linked to the assigned job grade, the candidate's qualifications in relation to the job's responsibilities and prerequisites, internal fairness, the competitive state of the job market, as well as potential organizational and budgetary considerations.

About Program/Project
Building Resilience and Inclusive Growth of Highland farming systems for rural Transformation (BRIGHT) is a four-year project, funded by the Embassy of the Kingdom of the Netherlands (EKN) through the Dutch Ministry of Foreign Affairs under Dutch development policy. The project is being implemented by IFDC, in collaboration with Agriterra, the Uganda Ministry of Agriculture, Animal Industry and Fisheries (MAAIF), the National Agricultural Research Organization (NARO), district local governments, and private sector actors.
The vision of the BRIGHT project is to promote inclusive economic growth and rural transformation through equitable integration into value chains. BRIGHT aims to build the resilience of 106,560 highland farm households in Kigezi, Mt. Elgon, and Rwenzori regions by supporting Uganda to recover from external shocks in an ever-changing context through absorption, adaptation, and transformation. In so doing, the project will improve the food and nutrition security and incomes of farmers, transition subsistence-oriented farm households to more of a market orientation by supporting them in integrated farm planning and inclusive decision-making, introducing appropriate climate-smart agriculture (CSA) technologies to strengthen local farming systems, ensuring natural resource conservation, and developing strategic value chains.



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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