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Administrative & Accounts Assistant job at Donswift Company Ltd
Posted by: great-volunteer
Posted date: 2025-Nov-14
Location: kampala, Kampala, Uganda
Administrative & Accounts Assistant 2025-11-14T09:08:11+00:00 Donswift Company Ltd https://cdn.ugashare.com/jsjobsdata/data/employer/comp_5384/logo/Donswift.jpeg https://donswift.co.ug/ FULL_TIME kampala Kampala 00256 Uganda Consulting Accounting & Finance 2025-11-19T17:00:00+00:00 Uganda 8 Key Responsibilities A. Administration & Reception
•Manage the front office and act as the first point of contact for clients, suppliers, and visitors as well as ensuring office cleanliness, and general organization.
•Handle incoming calls, emails, and correspondence professionally as well as Prepare and distribute internal communications or memos.
•Maintain office filing systems (digital and physical) including staff records, attendance, and leave schedules (if applicable).
•Support procurement of office items and manage petty cash and coordinate logistics such as deliveries, meetings, and appointments
•Manage service providers relations (cleaners, maintenance, delivery riders, etc.).
•Support recruitment logistics when new staff are needed.
B. Accounting & Bookkeeping
•Record daily financial transactions and maintain accurate books of accounts.
•Prepare simple financial statements (income and expenditure summaries, cash flow updates).
•Handle invoicing, receipts, and supplier payments.
•Track and reconcile bank and mobile money transactions.
•Manage payroll for any staff and ensure timely salary and statutory payments.
•File monthly tax returns (PAYE, NSSF, VAT, and income tax) with URA.
•Work with external accountant/auditor when required.
C. Personal Assistant Duties
•Manage the Director’s schedule, appointments, and travel plans.
•Assist in correspondence, document drafting, and filing of personal or business-related materials.
•Run occasional errands on behalf of the Director.
•Keep track of deadlines, renewals (licenses, subscriptions), and key dates.
•Provide weekly and monthly summaries on:
Cash flow and petty cash balances.
Expenses and outstanding payments.
Key administrative updates and tasks accomplished Education & Requirements Education: Diploma in Business Administration, Accounting or a related field Experience: 2 years A. Administration & Reception •Manage the front office and act as the first point of contact for clients, suppliers, and visitors as well as ensuring office cleanliness, and general organization. •Handle incoming calls, emails, and correspondence professionally as well as Prepare and distribute internal communications or memos. •Maintain office filing systems (digital and physical) including staff records, attendance, and leave schedules (if applicable). •Support procurement of office items and manage petty cash and coordinate logistics such as deliveries, meetings, and appointments •Manage service providers relations (cleaners, maintenance, delivery riders, etc.). •Support recruitment logistics when new staff are needed. B. Accounting & Bookkeeping •Record daily financial transactions and maintain accurate books of accounts. •Prepare simple financial statements (income and expenditure summaries, cash flow updates). •Handle invoicing, receipts, and supplier payments. •Track and reconcile bank and mobile money transactions. •Manage payroll for any staff and ensure timely salary and statutory payments. •File monthly tax returns (PAYE, NSSF, VAT, and income tax) with URA. •Work with external accountant/auditor when required. C. Personal Assistant Duties •Manage the Director’s schedule, appointments, and travel plans. •Assist in correspondence, document drafting, and filing of personal or business-related materials. •Run occasional errands on behalf of the Director. •Keep track of deadlines, renewals (licenses, subscriptions), and key dates. •Provide weekly and monthly summaries on: Cash flow and petty cash balances. Expenses and outstanding payments. Key administrative updates and tasks accomplished Education: Diploma in Business Administration, Accounting or a related field Experience: 2 years JOB-6916f17bcadf8 Vacancy title:
Administrative & Accounts Assistant Jobs at:
Donswift Company Ltd Deadline of this Job:
Wednesday, November 19 2025 Duty Station:
kampala | Kampala | Uganda Summary
Date Posted: Friday, November 14 2025, Base Salary: Not Disclosed JOB DETAILS: Key Responsibilities A. Administration & Reception
•Manage the front office and act as the first point of contact for clients, suppliers, and visitors as well as ensuring office cleanliness, and general organization.
•Handle incoming calls, emails, and correspondence professionally as well as Prepare and distribute internal communications or memos.
•Maintain office filing systems (digital and physical) including staff records, attendance, and leave schedules (if applicable).
•Support procurement of office items and manage petty cash and coordinate logistics such as deliveries, meetings, and appointments
•Manage service providers relations (cleaners, maintenance, delivery riders, etc.).
•Support recruitment logistics when new staff are needed.
B. Accounting & Bookkeeping
•Record daily financial transactions and maintain accurate books of accounts.
•Prepare simple financial statements (income and expenditure summaries, cash flow updates).
•Handle invoicing, receipts, and supplier payments.
•Track and reconcile bank and mobile money transactions.
•Manage payroll for any staff and ensure timely salary and statutory payments.
•File monthly tax returns (PAYE, NSSF, VAT, and income tax) with URA.
•Work with external accountant/auditor when required.
C. Personal Assistant Duties
•Manage the Director’s schedule, appointments, and travel plans.
•Assist in correspondence, document drafting, and filing of personal or business-related materials.
•Run occasional errands on behalf of the Director.
•Keep track of deadlines, renewals (licenses, subscriptions), and key dates.
•Provide weekly and monthly summaries on:
Cash flow and petty cash balances.
Expenses and outstanding payments.
Key administrative updates and tasks accomplished Education & Requirements Education: Diploma in Business Administration, Accounting or a related field Experience: 2 years Work Hours: 8 Experience in Months: 24 Level of Education: associate degree Job application procedure Interested and qualified? Click here to apply
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