Administration Officer job at Baylor College of Medicine Children’s Foundation
Posted by: ugashare-Volunteer
Posted date: 2024-Jul-20
Location: Kampala
Vacancy title: Administration Officer [ Type: FULL TIME , Industry: Consulting , Category: Admin & Office ] Jobs at: Baylor College of Medicine Children’s Foundation Deadline of this Job: Friday, August 02 2024 Duty Station: Within Uganda , Kampala, East Africa Summary Date Posted: Friday, July 19 2024, Base Salary: Not Disclosed Similar Jobs in Uganda Learn more about Baylor College of Medicine Children’s Foundation Baylor College of Medicine Children’s Foundation jobs in Uganda
JOB DETAILS: Job Summary To review and monitor the implementation of policies and procedures for Fleet, asset, staff accommodation, and security general office management in line with the Directorate mission. Overall Responsibilities • Establish fleet maintenance controls & procedures and monitor the performance and preparation of monthly management reports on fleet maintenance and cost-effectiveness. • Develop annual and quarterly administration-related work plans and budget and submission of monthly administrative-related reports to the Administration Manager in line with Baylor operational-related policies. • Setting up controls of fuel management, monitoring usage and preparation of monthly fuel consumption reports in line with the Baylor Uganda financial manual and fleet management policy • Contracts Management: Setting up procedures for tracking operational and service contracts monitoring the performance and advising on the renewal of the services. • Security management: Establishment and implementation of security controls, monitoring performance supervision and preparation of monthly security reports to the Administration coordinator. • Develop an administration-consolidated operational procurement plan for office supplies and services in line with Baylor Uganda Office management guidelines. • Monitor, track, and maintain an updated Fixed Asset Register through accurate records on assets within the organization in line with Baylor Uganda's operational and financial guidelines. • Management staff and district-supported HFs airtime services and verification of the invoices to establish their completeness and accuracy to ensure value for money and submission to finance for payment. • Contracts Management of the DREAMS Safe Spaces to ensure smooth operations support to the Activity through Landlord expectations management; ensure the assorted office supplies and sundries are available, security and utilities are catered for at the Safe Spaces. • Offer supervisory role through coaching and mentoring of the Administration team at the Regional offices and Clusters. Required Qualification, Experience and Competencies: • A Bachelor’s Degree (honors) in a Business-related course or any degree oriented towards Administration. • The job holder must have at least three (3) years relevant working experience in Administration, fleet management, assets and general office management t in a reputable organization. • 3 Years Relevant Experience Work Hours: 8
Experience in Months: 36
Level of Education: Bachelor Degree Job application procedure
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