Administration & HR Coordinator job at Jibu Inc
Posted by: ugashare-Volunteer
Posted date: 2024-Mar-27
Location: Kampala
Vacancy title: Administration & HR Coordinator [ Type: FULL TIME , Industry: Manufacturing , Category: Admin & Office ] Jobs at: Jibu Inc
Deadline of this Job: Thursday, April 25 2024 Duty Station: Within Uganda , Kampala, East Africa Summary Date Posted: Tuesday, March 26 2024, Base Salary: Not Disclosed Similar Jobs in Uganda Learn more about Jibu Inc Jibu Inc jobs in Uganda
JOB DETAILS: The Administration & HR Coordinator is responsible for facilitating key administrative duties and to efficiently ensure the end-to-end running of human resource projects and operations. This position resolves benefits-related problems and ensures effective use of plans and positive employee relations. The Administration & HR Coordinator role provides administrative support to the human resource function as needed, including record-keeping, file maintenance, recruitment, onboarding, etc. Supervision Received: This position works highly autonomously and reports directly to the Country Director Management Responsibility: Oversee the office assistant and premises guard team Duties & Responsibilities: a)Manage Administration & HR duties: • Maintain filing system; retrieve documents from filing system, handle requests for information and data • Coordination of Opco Annual Performance Management Reviews • Coordinates insurance, vacation, holiday, sick pay, etc.requests • Logistics HR department, requesting HR required items and make a follow up • Schedule and coordinate meetings, appointments and travel arrangements for managers or supervisors • Answering all internal and external HR-related queries and requests • Event Planning for office based activities;meetings, team buildings • Conducting internal HR compliance audits, and more. b) Recruitment & Onboarding • Assist in recruitment (arrange interview, email notification, and reference checks) • Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems) • Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch • with them, answering their questions, sending them relevant material, and so on • Track probation status and alert GHR • Update records with new hires c)Employee benefits • Being the go-to person for employees with benefits-related questions and problems • Acting as the liaison between employees and insurance providers • Updating & tracking benefit plans (healthcare, retirement, etc.) • Coordinate and track salary advance benefit for employees (provide report & recommendations) • Recommending possible actions to improve existing processes d)Office Operations Support • Take lead on office management hygiene, budgeting for office consumables • Attend company meetings and take notes, keep minutes, etc. • Maintain and ensure office operations run smoothly at all times • Filing and updating documentation of contracts, legal papers • Support employees to optimize office IT solutions for efficiency and productivity • Act as HR Manager for Corporate stores e)Team Engagement and Company Growth • Be a supportive, dynamic and flexible team member • Do not wait to be assigned for a task but hunt for opportunities to bring improvements and support others • Be honest, reliable and dedicated • Bring the energy and stamina to go far with Jibu and join us in building a unique success story Experience Requirements • Proven work experience, preferably in HR administrative assistant or similar role (customer service oriented) • Working understanding of human resource principles, practices and procedures. • Ability to function well in a high-paced and at times stressful environment. • Experience with working with HRIS • Proficient with Microsoft Office Suite and other related software. • Preferred Experience Requirements: • Excellent interpersonal skills: able to welcome visitors in a friendly manner, support staff in office in a friendly and helpful way • Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc. • Ability to work under minimum supervision Culture Fit Criteria At Jibu, we do not recruit based CVs only, we look for a candidate with the right attitude, hunger for success and talent. • A mature leader, able to carry the weight to enable their team to perform and thrive • Highly motivated to Get Things Done in an autonomous and independent matter • Strong entrepreneurial and business instincts • Proficiency with Microsoft Office suite including Excel, Word and Powerpoint • Perfect knowledge of English and other local languages
Education Requirement: No Requirements
Job Experience: No Requirements Work Hours: 8
Experience in Months:
Level of Education: Job application procedure
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