Administration Assistant job at Asaak Financial Services

Asaak strives toward unlocking the economic potential of marginalized small and medium business owners. By bringing together a team of individuals with a wide range of backgrounds and a passion for fintech. Asaak is equipping business owners and journeying with them to their bigger dream.

In this regard, Asaak is seeking for the services of an experienced, talented, knowledgeable and enthusiastic professional to become part of its team as indicated below:

Position: Administration Assistant

Duty Station: Soroti

Reports: HR & Administration Manager

Job Summary:

The job holder will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will be a liaison between the organization and the employees.

Key Duties and Responsibilities:

• Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
• Coordinate the onboarding of new employees at the branch.
• Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
• Handle employee complaints and grievances in line with company policies and procedures.
• Act as the liaison between the HR department and branch employees.
• Compile, maintain and retrieve HR and Administrative documents as required.
• Coordinate and ensure completion of the branch staff exit processes

Administration Function

• Provide administrative support to the branch operations department of the office.
• Cover the reception desk when required.
• Prepare resource requirements for budget submissions for review by management.
• Handle office tasks such as documentation and filing.
• Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
• Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
• Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
• Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
• Perform any other duties as assigned by your supervisor.

Qualification and skills

• Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field
• At least 1 -2 years of working experience as an Admin Assistant or a similar role.
• Ability to maintain sensitive and confidential information
• Good organizational and decision-making skills.
• Excellent knowledge of computer usage and Google applications.
• Strong communication skills.
• Strong negotiation skills.
• Be able to work autonomously and remain calm under pressure.
• Familiarity with HR software/systems and procedures.

• Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any).
• Coordinate the onboarding of new employees at the branch.
• Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
• Handle employee complaints and grievances in line with company policies and procedures.
• Act as the liaison between the HR department and branch employees.
• Compile, maintain and retrieve HR and Administrative documents as required.
• Coordinate and ensure completion of the branch staff exit processes
• Provide administrative support to the branch operations department of the office.
• Cover the reception desk when required.
• Prepare resource requirements for budget submissions for review by management.
• Handle office tasks such as documentation and filing.
• Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
• Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
• Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
• Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
• Perform any other duties as assigned by your supervisor.

• Ability to maintain sensitive and confidential information
• Good organizational and decision-making skills.
• Excellent knowledge of computer usage and Google applications.
• Strong communication skills.
• Strong negotiation skills.
• Be able to work autonomously and remain calm under pressure.
• Familiarity with HR software/systems and procedures.

• Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field