Admin Logistic Supervisor job at Twyford

Role Purpose

The Admin Logistic Supervisor is responsible for managing the company’s day-to-day logistical and administrative support services, including canteen operations, factory hygiene, landscaping, dormitory administration, and the maintenance and repair of office and residential facilities. This role ensures that all support services are delivered efficiently, safely, and cost-effectively, creating a clean, well-maintained, and comfortable environment for all employees. The Admin Logistic Supervisor leads a team of support staff and works closely with internal departments and external service providers to maintain high standards of facility management.

Key Responsibilities

1. Canteen Management

• Oversee the daily operations of the staff canteen, ensuring timely provision of quality, hygienic, and nutritious meals.
• Monitor food quality, portion control, and menu variety, and gather employee feedback for continuous improvement.
• Ensure the canteen complies with all food safety and hygiene regulations.
• Manage canteen suppliers and vendors, including contract negotiation, performance evaluation, and cost control.
• Supervise canteen staff, ensuring cleanliness, proper food handling, and adherence to safety standards.
• Monitor canteen budgets and control food costs while maintaining service quality.

2. Factory Hygiene & Landscaping

• Supervise the cleaning of factory premises, offices, restrooms, and common areas to maintain high standards of hygiene.
• Oversee waste management, including proper segregation, collection, and disposal of general and hazardous waste.
• Manage pest control programs and ensure regular inspections and treatments are carried out.
• Supervise landscaping and gardening activities to maintain neat, healthy, and well-presented outdoor areas.
• Ensure that all hygiene and landscaping activities comply with company policies and Uganda’s environmental and health regulations.

3. Dormitory Management

• Manage company-provided staff dormitories and housing, ensuring clean, safe, and well-maintained living conditions.
• Allocate accommodation fairly based on company policy, staff grade, and availability.
• Conduct regular inspections of dormitories to ensure compliance with hygiene, safety, and maintenance standards.
• Address employee concerns related to accommodation and mediate any disputes.
• Maintain accurate records of occupancy, assets, and utility consumption.
• Coordinate with security and EHS teams to ensure a safe living environment.
• The Admin Manager on all logistical and facility matters.

Qualifications & Experience

Education:

• Diploma or Bachelor’s degree in Business Administration, Logistics, Facilities Management, Hospitality Management, or a related field.
• (A Diploma with extensive relevant experience may be considered.)

Experience:

• Minimum 4–6 years of experience in logistics, facilities management, or administrative support, with at least 2 years in a supervisory role.
• Proven experience in managing canteen services, cleaning, landscaping, dormitories, and building maintenance.
• Experience in an industrial park, factory, or large corporate environment is highly desirable.
• Prior work experience in Uganda or East Africa is essential.

Language Requirement (Mandatory):

• Fluent in English (spoken and written) – must be able to communicate clearly with staff, vendors, and management, and prepare reports and correspondence in English.
• Proficiency in local languages (e.g., Luganda, Swahili) is a strong advantage.

Technical Skills:

• Strong knowledge of facilities management, food safety, hygiene standards, and building maintenance.
• Understanding of budgeting, cost control, and vendor management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and record-keeping.
• Knowledge of Ugandan regulations related to health, safety, environment, and labour.

Soft Skills:

• Strong leadership and team supervision abilities.
• Excellent organisational and time-management skills.
• Good communication, negotiation, and interpersonal skills.
• Problem-solving mindset and ability to handle emergencies calmly.
• High attention to detail and commitment to quality.
• Integrity, reliability, and a proactive attitude.
• Cultural sensitivity and ability to work with diverse teams.

Other Requirements:

• Valid driving permit is an advantage.
• Willingness to work flexible hours, including weekends and holidays, when required.
• Physically fit and able to inspect facilities and outdoor areas regularly.
• Must reside in or be willing to relocate to Kapeeka, Nakaseke District, or nearby areas.
• Clean criminal record.

What We Offer

• Competitive salary and benefits package.
• Leadership role with significant responsibility.
• Opportunity to work in a dynamic, multicultural environment.
• Professional development and career advancement opportunities.
• A supportive and safety-focused work culture.

• Oversee the daily operations of the staff canteen, ensuring timely provision of quality, hygienic, and nutritious meals.
• Monitor food quality, portion control, and menu variety, and gather employee feedback for continuous improvement.
• Ensure the canteen complies with all food safety and hygiene regulations.
• Manage canteen suppliers and vendors, including contract negotiation, performance evaluation, and cost control.
• Supervise canteen staff, ensuring cleanliness, proper food handling, and adherence to safety standards.
• Monitor canteen budgets and control food costs while maintaining service quality.
• Supervise the cleaning of factory premises, offices, restrooms, and common areas to maintain high standards of hygiene.
• Oversee waste management, including proper segregation, collection, and disposal of general and hazardous waste.
• Manage pest control programs and ensure regular inspections and treatments are carried out.
• Supervise landscaping and gardening activities to maintain neat, healthy, and well-presented outdoor areas.
• Ensure that all hygiene and landscaping activities comply with company policies and Uganda’s environmental and health regulations.
• Manage company-provided staff dormitories and housing, ensuring clean, safe, and well-maintained living conditions.
• Allocate accommodation fairly based on company policy, staff grade, and availability.
• Conduct regular inspections of dormitories to ensure compliance with hygiene, safety, and maintenance standards.
• Address employee concerns related to accommodation and mediate any disputes.
• Maintain accurate records of occupancy, assets, and utility consumption.
• Coordinate with security and EHS teams to ensure a safe living environment.
• Report to the Admin Manager on all logistical and facility matters.

• Strong leadership and team supervision abilities.
• Excellent organisational and time-management skills.
• Good communication, negotiation, and interpersonal skills.
• Problem-solving mindset and ability to handle emergencies calmly.
• High attention to detail and commitment to quality.
• Integrity, reliability, and a proactive attitude.
• Cultural sensitivity and ability to work with diverse teams.
• Strong knowledge of facilities management, food safety, hygiene standards, and building maintenance.
• Understanding of budgeting, cost control, and vendor management.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) for reporting and record-keeping.
• Knowledge of Ugandan regulations related to health, safety, environment, and labour.

• Diploma or Bachelor’s degree in Business Administration, Logistics, Facilities Management, Hospitality Management, or a related field. (A Diploma with extensive relevant experience may be considered.)
• Minimum 4–6 years of experience in logistics, facilities management, or administrative support, with at least 2 years in a supervisory role.
• Proven experience in managing canteen services, cleaning, landscaping, dormitories, and building maintenance.
• Experience in an industrial park, factory, or large corporate environment is highly desirable.
• Prior work experience in Uganda or East Africa is essential.
• Fluent in English (spoken and written).
• Proficiency in local languages (e.g., Luganda, Swahili) is a strong advantage.
• Valid driving permit is an advantage.
• Willingness to work flexible hours, including weekends and holidays, when required.
• Physically fit and able to inspect facilities and outdoor areas regularly.
• Must reside in or be willing to relocate to Kapeeka, Nakaseke District, or nearby areas.
• Clean criminal record.