Job Title:  Executive Personal Assistant  Â
Organisation:Â Uganda Coffee Development Authority (UCDA)
Duty Station:Â Kampala, Uganda
Reports to: Board Secretary / Director Legal Services
About US:
Uganda Coffee Development Authority (UCDA) was established as a public Authority and its mandate is to regulate, promote and oversee the quality of coffee along the entire value chain, support research and development, promote production, and improve the marketing of coffee in order to optimize foreign exchange earnings for the country and payments to the farmers.
Job Summary: The Executive Personal Assistant will manage and oversee the activities of the Office of the Board Secretary, act as the primary point of contact for both internal and external clients / customers on all matters pertaining to the Office, and assist in communicating with them. Research, prioritize, and follow up on multiple issues and concerns addressed to the Board Secretary.
Key Duties and Responsibilities:
- Serve as the primary point of initial contact on any matter directed to the Office of the Board Secretary, and independently research and prioritize incoming issues and determine appropriate course of action, referral, and/or response
- Receive, screen, evaluate, and determine appropriate response to all written correspondence received by the office, and independently formulate and disseminate written responses as appropriate.
- Assist the Board Secretary in gathering, investigating, researching, analyzing, and/or studying information that may be required by both internal and external stakeholders.
- Coordinate and/or assist with establishing or recommending budget allocations for the office and review revised and final budgets, as specifically assigned.
- Oversee and coordinate the day-to-day activities of the office, and implementation of effective operating policies, procedures, and systems.
- Provide assistance in the understanding and interpretation of UCDA policies and procedures, as appropriate, and ensure that office operations are in compliance with policy provisions and standards.
- Oversee the planning and coordination of key special events for the Office of the Board Secretary.
- Carry out any other duties as assigned from time to time.
Qualifications, Skills and Experience:
- Bachelor’s degree (Hons) in Business Administration, or Secretarial Studies or Human Resources, or relevant academic field from a recognized University or Institution.
- Three (3) years relevant experience.
- Excellent business communication skills such as letter writing, report writing, presentation skills and email etiquette among others.
- Excellent scheduling and calendar management skills.
- Excellent planning and time management skills.
- Proficiency in Microsoft Office including Word, Excel, PowerPoint and Outlook and other office management systems.
- Record Keeping.
- Planning and Organising.
- Ability to work under pressure.
How to Apply:
All Interested candidates should submit their applications, accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) online at the link below.
Click Here
Deadline: 5th June 2024
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