Admin Assistant job at Exquisite Solution

Background

Exquisite Solution Limited is seeking an Admin Assistant for our client in the oil and gas sector to manage and support day-to-day administrative operations, including staff coordination, office logistics, security, and general office management.

Key Responsibilities

• Handle incoming phone calls and direct them appropriately.
• Organize and schedule appointments and meetings.
• Draft, format, and distribute emails, correspondence, memos, letters, faxes, and forms.
• Assist in the preparation of regular reports.
• Maintain an organized filing and document management system.
• Manage office supplies and procurement needs.
• Coordinate travel arrangements for staff and management.
• Provide general support to visitors and act as a primary point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to address requests and queries from senior management.
• Perform additional duties as assigned by management.

Qualifications and Requirements

• Bachelor’s degree or equivalent.
• Minimum of 2 years’ experience in a similar role.
• Familiarity with on-site operational processes and procedures.
• Strong team management and organizational skills to ensure efficient task completion.
• Valid local government-approved Health Certificate.
• Proficiency in spoken and written Chinese is an advantage.
• Excellent interpersonal and communication skills, with the ability to work collaboratively across diverse teams and disciplines.

• Handle incoming phone calls and direct them appropriately.
• Organize and schedule appointments and meetings.
• Draft, format, and distribute emails, correspondence, memos, letters, faxes, and forms.
• Assist in the preparation of regular reports.
• Maintain an organized filing and document management system.
• Manage office supplies and procurement needs.
• Coordinate travel arrangements for staff and management.
• Provide general support to visitors and act as a primary point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to address requests and queries from senior management.
• Perform additional duties as assigned by management.

• Strong team management and organizational skills to ensure efficient task completion.
• Proficiency in spoken and written Chinese is an advantage.
• Excellent interpersonal and communication skills, with the ability to work collaboratively across diverse teams and disciplines.

• Bachelor’s degree or equivalent.
• Minimum of 2 years’ experience in a similar role.
• Familiarity with on-site operational processes and procedures.
• Valid local government-approved Health Certificate.