Admin and HR Manager job at Q-Sourcing Limited

Vacancy title:
Admin and HR Manager

Jobs at:

Deadline of this Job:
Wednesday, April 24 2024 

Summary
Date Posted: Wednesday, April 17 2024, Base Salary: Not Disclosed

JOB DETAILS:
About Inua Capital:
Inua Capital is an impact fund investing in high-potential entrepreneurs and SMEs across all sectors in Uganda. Inua Capital is sponsored by Investisseurs & Partenaires (I&P), an impact investment firm dedicated to supporting SMEs in Africa, as a part of its IPDEV2 strategy to sponsor 10 in-country SME funds in 10 countries in Sub-Saharan Africa. Inua will look to make over 30 equity & quasi-equity investments into high-growth SMEs over 10 years. 

Job Summary:
The Admin and HR Manager will be responsive for the management and coordination of all the administrative, human capital and other non-core activities of Inua Capital and the Inua SME Fund. It is expected that the Admin and HR Manager will ensure flawless running of the entire organization and will help keep Inua’s people happy and productive.

Duties and Responsibilities:
General Responsibility
• Understand Inua’s needs and prepare and present plans to the Board and/or MD to address these.

Administrative responsibilities:
• Responsible for all office and facilities management (and OSHA compliance)
• Manage petty cash and payments for office supplies, work transport costs, etc.
• Coordinate with NSSF, CMA and all other service providers (such as medical and other insurers, contracted cleaners)
• Process all supplies procurements and requisitions and manage all suppliers, in accordance with the Inua F&A manual and in collaboration with the Finance Manager
• Manage the compliance with all company policies, procedures and manuals (and escalate incidences of breach to the Managing Director)
• Coordinate review and update of company policies, procedures and manuals every 5 years.
• Ensure all licenses are current (CMA, KCCA, URSB, Data Protection Office, etc.) and coordinate on all legal and regulatory compliance.
• Manage the calendar of the Managing Director and coordinate the team’s schedules.
• Coordinate and manage all foreign visitors to Inua, and all foreign travel of Inua staff.
• Manage and maintain all company databases.

HR-related Responsibilities
• Coordinate and manage all HR functions including recruitment, performance tracking, disciplinary procedures and staff training.
• Prepare payroll and benefits payments and ensure (and document evidence of) timely payment.
• Develop, implement and manage staff performance and professional development plan.
• Set calendar appointments for all performance reviews and team feedback meetings (biannually)
• Regularly train the team on all company policies, procedures and manuals
• Promote and maintain a positive company culture and a safe working environment.

Governance-related Responsibilities
• The reporting and governance calendars for the organization and provide regular, timely reminders to all relevant parties on upcoming deadlines.
• Take minutes for all company, Investment Committee and Board meetings and distribute these within 48 hours of the meeting.

Qualifications & Requirements:
• Not less than 5 years’ work experience in a similar role at an organization of similar scale.
• Experience working as an executive assistant in a fast-paced environment.
• Track record as a hard worker with strong references supporting past performance in this role.
• Excellent writing and communication skills, with writing samples provided.

Added advantage:
• Experience in a similar role at an organization of similar scale.
• Excellent writing and communication skills

Competencies:
• Excellent writing and communication skills
• A hard worker with strong references supporting past performance.


Education Requirement: No Requirements

Work Hours: 8

Experience in Months: 60

Level of Education:

Job application procedure

All candidates who meet the criteria outlined as above should submit their applications, under the job vacancy “QSSU-IC-AHM-ADMIN AND HR MANAGER.”
Note:
The deadline for applications is not later than 05:00 pm, Wednesday, 24th April 2024
Only shortlisted applicants will be contacted.


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