Accounts Officer job at Human Capital Business Solution

Background

Human Capital Business Solutions Ltd is a Boutique HR Advisory Firm that specializes in strategic HR Consulting, Talent Acquisition & Development, Risk Management and Business Process Outsourced Services with our Headquarters based in Uganda and Country Office in Tanzania.

On behalf of Our client in the manufacturing sector, we are looking for competent and experienced Accounts Officer to be based in Kampala.

Reports To:

Finance Manager

Duty Station:

Kampala, Uganda.

Job Summary:

The Accounts Officer shall support accurate financial recording, cost tracking for production processes, timely statutory compliance with Uganda Revenue Authority (URA) and other regulators, efficient management of payables/receivables, and reliable month-end reporting in a manufacturing environment.

Main Duties and Responsibilities

• Verify and process supplier invoices, purchase orders, goods received notes (GRN), and delivery notes for raw materials, packaging, spares, fuel, and services; perform three-way matching.
• Manage full accounts payable cycle: prepare weekly/monthly payment schedules, execute payments via EFT/RTGS, bank cheques or mobile money where applicable, and chase early settlement discounts.
• Handle accounts receivable: prepare and issue customer invoices (including VAT invoices), post receipts, issue statements of account, follow up overdue debts, and coordinate with sales team on collections.
• Perform daily/weekly bank reconciliations, cash book maintenance, and petty cash imprest management.
• Record inventory transactions (raw materials, work-in-progress, finished goods) in the accounting/ERP system; support monthly/quarterly physical stock counts and investigate variances.
• Assist in cost accounting: capture direct material, direct labour, and factory overhead costs; support monthly COGS calculation, production cost reports, and variance analysis (material, labour, overhead).
• Prepare and post journal entries for accruals, prepayments, depreciation of plant & machinery, and manufacturing-related adjustments.
• Maintain and update the fixed asset register; calculate and post monthly depreciation; track capital expenditures and disposals.
• Support month-end/year-end closing: prepare trial balance schedules, balance sheet reconciliations, and supporting documents for external auditors.
• Prepare and file timely statutory returns including VAT (monthly), PAYE, NSSF, Local Service Tax (LST), and withholding tax deductions/remittances in line with URA deadlines.
• Assist in payroll processing verification (gross pay, PAYE, NSSF, LST deductions) and ensure statutory payments are remitted by due dates.
• Identify and flag financial discrepancies, cost overruns, or potential fraud/risks to the Finance Manager.
• Maintain proper filing (physical and digital) of all accounting documents, vouchers, invoices, and tax filings for audit readiness.
• Perform any other finance or accounts duties as assigned.

Qualifications, Experience, and Skills

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Professional qualification (e.g., CPA(U), ACCA, CPA(K), CIMA) or finalist level is an added advantage.
• 5+ years of progressive accounting experience, preferably in a manufacturing, FMCG, or industrial environment.
• Practical experience with inventory costing, production accounting, and URA statutory compliance (VAT, PAYE, NSSF, LST, WHT) is essential.
• Hands-on knowledge of ERP Accounting Software preferably SAP is required.
• Knowledge of East African tax laws (withholding tax, import/export duties, excise) is a strong advantage.
• Knowledge of Accounting concepts, Trial balance and Balance Sheet, P&L formulation, Supplier Payments, Invoicing.
• High Integrity, Excellent team Player, Process oriented.

• Verify and process supplier invoices, purchase orders, goods received notes (GRN), and delivery notes for raw materials, packaging, spares, fuel, and services; perform three-way matching.
• Manage full accounts payable cycle: prepare weekly/monthly payment schedules, execute payments via EFT/RTGS, bank cheques or mobile money where applicable, and chase early settlement discounts.
• Handle accounts receivable: prepare and issue customer invoices (including VAT invoices), post receipts, issue statements of account, follow up overdue debts, and coordinate with sales team on collections.
• Perform daily/weekly bank reconciliations, cash book maintenance, and petty cash imprest management.
• Record inventory transactions (raw materials, work-in-progress, finished goods) in the accounting/ERP system; support monthly/quarterly physical stock counts and investigate variances.
• Assist in cost accounting: capture direct material, direct labour, and factory overhead costs; support monthly COGS calculation, production cost reports, and variance analysis (material, labour, overhead).
• Prepare and post journal entries for accruals, prepayments, depreciation of plant & machinery, and manufacturing-related adjustments.
• Maintain and update the fixed asset register; calculate and post monthly depreciation; track capital expenditures and disposals.
• Support month-end/year-end closing: prepare trial balance schedules, balance sheet reconciliations, and supporting documents for external auditors.
• Prepare and file timely statutory returns including VAT (monthly), PAYE, NSSF, Local Service Tax (LST), and withholding tax deductions/remittances in line with URA deadlines.
• Assist in payroll processing verification (gross pay, PAYE, NSSF, LST deductions) and ensure statutory payments are remitted by due dates.
• Identify and flag financial discrepancies, cost overruns, or potential fraud/risks to the Finance Manager.
• Maintain proper filing (physical and digital) of all accounting documents, vouchers, invoices, and tax filings for audit readiness.
• Perform any other finance or accounts duties as assigned.

• High Integrity
• Excellent team Player
• Process oriented
• Knowledge of Accounting concepts, Trial balance and Balance Sheet, P&L formulation, Supplier Payments, Invoicing.
• Hands-on knowledge of ERP Accounting Software preferably SAP is required.
• Practical experience with inventory costing, production accounting, and URA statutory compliance (VAT, PAYE, NSSF, LST, WHT) is essential.

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Professional qualification (e.g., CPA(U), ACCA, CPA(K), CIMA) or finalist level is an added advantage.