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Accounts Assistant Jobs In Uganda
Posted by: ugashare-Volunteer
Posted date: 2024-Nov-05
Location: Rest of Uganda
Job Summary JOB BRIEF The Accounts Assistant at Pura Organic Agro Tech Ltd is responsible for performing a variety of accounting, bookkeeping, and inventory management tasks to support the smooth operation of both the farm and factory. This role ensures accurate financial record-keeping, and effective stock monitoring. - Minimum Qualification : Bachelors
- Experience Level : Entry level
- Experience Length : 2 years
Job Description/Requirements  JOB TITLE: Accounts Assistant REPORTING TO: Finance Manager
LEVEL: Supervisory
DEPARTMENT: Finance
LOCATION: Nakasongola  DUTIES AND RESPONSIBILITIES 1. Cash and Petty Cash Management - Receive cash from the General Manager and distribute it to departments as per approved requests.
- Manage and handle petty cash expense payments; perform daily reconciliations and provide closing balances to the General Manager and Finance Manager.
- Oversee the imprest cash advances for various departments, ensuring all reconciliations are accurate and timely.
2. Inventory and Stock Management - Document all incoming food items, ensuring proper storage and recording.
- Maintain updated stock records, especially for high-turnover items such as fresh produce, starch, cassava roots, and other raw materials.
- Participate in regular stock takes, inventory counts, and monitor usage to minimize discrepancies and losses.
- Verify and record store-in and store-out changes, coordinating closely with the store team at both farm and factory locations.
3. Accounts Receivable and Payable Management - Record and post supplier invoices and process payments on time.
- Monitor and facilitate payments to suppliers, particularly for essential items like fresh cassava roots and other farm supplies.
- Address and resolve any discrepancies in supplier accounts, maintaining an organized record-keeping system for all financial transactions.
4. Data Entry and Document Management - Accurately enter financial transactions, receipts, and bills into Tally accounting software.
- Compile, type, and maintain all accounting documents and records in an organized manner at the assigned location.
- Regularly reconcile imprest accounts, reviewing and correcting any mistakes in petty cash or other expense records.
5. Support for Other Departments - Provide accounting assistance and support to other departments when necessary, especially for special projects or high-demand periods.
- Collaborate with the production and procurement teams to ensure timely, accurate inventory reports and to meet operational requirements.
6. Compliance and Reporting - Function in accordance with established financial standards, procedures, and applicable laws.
- Prepare reports on accounting activities, stock levels, and discrepancies, and submit these to the Finance Manager and General Manager.
- Monitor cash sales and ensure timely reporting for products like starch, Thippy, sago, cassava flour, and fresh farm products.
7. Food and Inventory Handling - Ensure all food items are received according to safety and quality standards, inspecting and logging each delivery accurately.
- Track the storage conditions of perishable items and report any concerns regarding quality or stock levels.
- Coordinate closely with the storekeepers to oversee the orderly, secure, and efficient organization of stock.
8. Additional Responsibilities - Participate in inventory counting, stocktaking, and audits as assigned by the Finance Manager.
- Assist in the documentation and resolution of any inventory or accounting discrepancies.
- Perform any other duties as required by the Finance Manager or other senior staff members, with a prompt and professional response.
 KEY SKILLS AND COMPETENCIES REQUIRED - Proven accounting experience, ideally in accounts payable or receivable.
- Familiarity with bookkeeping, inventory management, and basic accounting principles.
- Proficiency in Tally accounting software, Microsoft Excel, and Google Sheets.
- Excellent attention to detail and accuracy in data entry and record-keeping.
- Strong organizational skills with the ability to manage and reconcile multiple accounts.
- High level of integrity, honesty, and commitment to maintaining confidentiality.
- Ability to communicate effectively and work collaboratively with cross-functional teams.
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