Accounts Assistant job at Trailmycar Solutions Limited

Reports To: Administrator/Director

Job Summary
The Accounts Assistant is responsible for providing financial, administrative, and clerical support to ensure the efficient operation of the finance function. The role involves maintaining accurate financial records, processing transactions, assisting with reconciliations, managing subscription collections, and ensuring compliance with organizational policies and procedures.

Key Responsibilities

1.Office Management

• Provide administrative support to the finance and administration functions.
• Maintain organized filing systems for financial and administrative records.
• Coordinate office correspondence and ensure proper record management.

2. Clerical Support

• Prepare, process, and file financial documents and reports.
• Maintain accurate and up-to-date records of transactions.
• Assist in data entry and document management activities.

3. Client Relations

• Serve as a point of contact for client inquiries related to accounts and payments.
• Maintain positive relationships with clients and stakeholders.
• Follow up on outstanding account matters professionally and promptly.

4. Collection of Subscription Payments

• Monitor and track subscription payments from clients or members.
• Issue invoices, receipts, and payment reminders as required.
• Follow up on overdue payments and maintain accurate collection records.
• Prepare reports on subscription collections and outstanding balances.

5. Bookkeeping

• Record financial transactions accurately in the accounting system.
• Maintain ledgers, journals, and supporting financial documentation.
• Ensure all financial records are complete and up to date.
• Assist in the preparation of monthly and annual financial reports.

6. Bank Reconciliations

• Assist in preparing monthly bank reconciliations.
• Investigate and resolve discrepancies between bank statements and accounting records.
• Ensure timely reconciliation of all bank accounts and cash transactions.

7. Compliance and Policy Adherence

• Ensure compliance with internal financial policies and procedures.
• Support adherence to statutory and regulatory requirements.
• Maintain confidentiality and integrity of financial information.
• Assist during internal and external audits by providing required documentation.

Qualifications and Experience

1. Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
2. At least 1–3 years of experience in an accounting or finance support role.
3. Proficiency in accounting software and Microsoft Office applications, particularly Excel.

Skills and Competencies

• Strong bookkeeping and accounting skills.
• Good numerical and analytical abilities.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

Key Performance Indicators (KPIs)

• Accuracy and timeliness of financial records.
• Timely collection of subscription payments.
• Completion of bank reconciliations within established timelines.
• Compliance with organizational policies and financial procedures.
• Timely preparation of reports and supporting documentation.
• Positive client and stakeholder feedback.

• Provide administrative support to the finance and administration functions.
• Maintain organized filing systems for financial and administrative records.
• Coordinate office correspondence and ensure proper record management.
• Prepare, process, and file financial documents and reports.
• Maintain accurate and up-to-date records of transactions.
• Assist in data entry and document management activities.
• Serve as a point of contact for client inquiries related to accounts and payments.
• Maintain positive relationships with clients and stakeholders.
• Follow up on outstanding account matters professionally and promptly.
• Monitor and track subscription payments from clients or members.
• Issue invoices, receipts, and payment reminders as required.
• Follow up on overdue payments and maintain accurate collection records.
• Prepare reports on subscription collections and outstanding balances.
• Record financial transactions accurately in the accounting system.
• Maintain ledgers, journals, and supporting financial documentation.
• Ensure all financial records are complete and up to date.
• Assist in the preparation of monthly and annual financial reports.
• Assist in preparing monthly bank reconciliations.
• Investigate and resolve discrepancies between bank statements and accounting records.
• Ensure timely reconciliation of all bank accounts and cash transactions.
• Ensure compliance with internal financial policies and procedures.
• Support adherence to statutory and regulatory requirements.
• Maintain confidentiality and integrity of financial information.
• Assist during internal and external audits by providing required documentation.

• Strong bookkeeping and accounting skills.
• Good numerical and analytical abilities.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to work independently and as part of a team.

• Diploma or Bachelor's Degree in Accounting, Finance, Business Administration, or a related field.
• At least 1–3 years of experience in an accounting or finance support role.
• Proficiency in accounting software and Microsoft Office applications, particularly Excel.