2 Project support Officers job at Hopelink Action Foundation (HAF Uganda)

JOB DETAILS:
Hopelink Action Foundation (HAF Uganda) is a vibrant, non-profit, non-sectarian, and non political National Non-Governmental Organization registered in compliance with the National NGO Bureau regulations and District NGO Monitoring Committee. NGO Registration Number; URSB- 80020003753316, NGO Bureau INDR165615900NB; Permit Number: INDR0005900NB) and having its Registered Office at Plot BR 85,Lower Churchill Drive, Eden Road, Pece–Laroo Division - Gulu City- Uganda. HAF-Uganda has been in operation since 2019 implementing life-changing projects and programs in the fields of mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity and environmental protection, advocacy and sensitization.

Our Vision.
A sustainable community where people are socially and economically empowered, educated, healthier, and living a prosperous and dignified life with equal opportunities to survive and thrive in a peaceful and prosperous environment.

Our Mission.
To empower the disadvantaged, vulnerable, and marginalized groups and communities affected by adverse conditions in Uganda and beyond through the implementation of life-changing programs such as mental health and psycho-social care, education and child protection, agriculture and livelihoods, community development, biodiversity, and environmental protection, advocacy and sensitization to break the vicious cycle of poverty and dependency syndromes.

HAF Uganda is therefore, seeking to recruit hardworking and enthusiastic persons to fill the positions below;

Position: Project support Officers.
Duty Locations: Palorinya-01, and Palabek-01
Supervises: Driver, Guards Office Assistant
Reports to: Team Leader
Possible Start Period: 2nd May-2024
Remuneration: Competitive package
Contract Duration: Ends 31st- Dec 2024 with possibility of extension based on availability of funding and good performance.

Finance:
• Verify all payments and Purchase Requisition Forms, donor and account coding, budget availability, accuracy, and completeness. Expenses must be reasonable, allowable, and allocable.
• Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying, and processing payments
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into the spreadsheet and verify their correctness against the hard copies before sending them to Gulu Head office for processing
• Managing all aspects of day-to-day operations of the Finance Office in the Field site
• Assist in the implementation of Finance policies, procedures and systems
• Ensure compliance with HAF Uganda and donors' procedures and guidelines
• Submit expenditure worksheets together with the hard copies to the Finance Coordinator for replenishment.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing HAF Uganda internal control policies
• Facilitate and support all internal and external audits to be conducted in the Field / Head Office
• Ensures that all Field office finance records are filed and labeled in a logical, orderly, and neat manner, to provide for the security of documentation, ease of accessibility and the preservation of records
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control
Administration:
• Maintain an up-to-date leave register for the Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to HR at the end of the month for
• reconciliation.
• Receive, review, and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending them to Gulu Head Office
• With support from your supervisor, participate in the recruitment process of Incentive workers at the field level by posting adverts, shortlisting, scheduling interviews, and inviting and interviewing candidates.
• Support in following up on the onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from the HR Office in Gulu.
• Perform any other duties assigned to you.

Job Requirements:
Applications are expected from suitably qualified individuals with the following qualifications, skillsets, and experiences;
• The applicant must hold a degree in business, finance or accounting, or any other related field
• At least three years of experience working experience in finance or accounts in a busy organization
• Computer Skills in Microsoft Office (Word, Excel)
• Proven organizational skills and multitasking under tight deadlines.
• Strong analytical, written, and verbal skills
• High level of integrity
• Good interpersonal skills
• Ability to work in a team.

Knowledge, Skills, Abilities
• We are seeking a results-oriented, highly competent individual with exceptional strategic thinking, organizational, management and communication skills

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree