2 Assistant Imports Coordinators job at Ntake Bakery and Company Limited

Join Our Team at Ntake Bakery & Company Ltd!

Ntake Bakery & Company Ltd is seeking a passionate, results-driven, and detail-oriented professional to join our dynamic team.

Location: Ntake Bakery and Company Limited
Reporting to: Imports Coordinator

About Us

Ntake Bakery & Company Limited was founded in 1978 by Owek. Dr. Canon Gaster Lule and Mrs. Edith Lule in Nalukolongo, Kampala. What began as a small home bakery producing breakfast cakes has grown into a diversified enterprise with a strong presence in Uganda and across the East African region.

Ntake Bakery & Company Ltd. is a renowned, multifaceted enterprise widely recognized as an industry leader across the East African region. Our journey began with a clear vision rooted in quality, innovation, and an unwavering commitment to excellence—principles that have continuously fueled our growth and diversification across multiple sectors.

Our flagship bakery operations remain at the heart of our business, supported by a network of state-of-the-art facilities strategically located in major cities across Uganda, including Kampala, Jinja, Mbarara, Lira, Masaka, and Mbale. These bakeries are celebrated for producing a wide range of premium baked products that serve both local and regional markets, reinforcing our reputation as a trusted and respected brand.

In addition to our core bakery operations, we have achieved remarkable milestones in flour milling through our ultra-modern mill based at our Nalukolongo headquarters. This facility ensures the consistent supply of high-grade flour products including Kaswa Baking Flour, Horse Brand Flour, Biscuit Flour, Atta Flour, Sooji Flour, Brown Flour, and Cake Flour—catering not only to our own operations but also to various sectors that rely on premium flour products.

Our portfolio further extends to the real estate and infrastructure sectors, led by our Concrete Batching Plant and Estates Division, which are instrumental in meeting internal construction needs and advancing regional development initiatives. Additionally, Gadith Investments, one of our key business arms located in Nalukolongo, plays a vital role in driving strategic growth and innovation across our diverse operations.

In line with our sustainability agenda, we established the AAA Tissues Factory, a cutting-edge facility in Nalukolongo dedicated to paper recycling and the production of premium tissues and serviettes under the Maxisoft brand. This initiative demonstrates our commitment to environmentally responsible manufacturing while enhancing our product portfolio.

One of our most significant milestones is the launch of a world-class Ntake Edible Oil Refinery at the Namanve Industrial Business Park, which produces a wide range of essential consumer goods, including fortified vegetable cooking oil (20L, 10L, 5L, 3L, and 1L Jerrycans), Ntake Thupu sachets (1000ml, 500ml, 200ml, 100ml, 50ml, and 25ml packs), and an assortment of soaps and fats such as Ntake Laundry Bar Soap – Lemon Green (1kg & 600g), Zuri Brown (1kg & 600g), Zuri Blue (600g), Grey Soap (1kg), Lemon White (1kg & 600g), margarine, baker’s fat, and industrial plastics. This refinery stands as a testament to our dedication to quality, safety, and regional leadership in manufacturing.

At Ntake Bakery & Company Ltd., excellence, innovation, and sustainability are more than just core values—they are the foundation of everything we do. Our mission is to consistently deliver products and services that not only meet but exceed the expectations of our customers, partners, and stakeholders, while proudly supporting the Buy Uganda, Build Uganda (BUBU) initiative by promoting local sourcing, strengthening Ugandan industries, creating sustainable jobs, and contributing to national economic growth.

As Ntake Bakery & Company Limited continues to grow and expand across East Africa, we are seeking a highly motivated, skilled, and detail-oriented professional to join our team as an Assistant Imports Coordinator. This role offers an exciting opportunity to support import and logistics operations, ensure compliance with customs and regulatory requirements, coordinate documentation and clearance processes, and contribute to operational efficiency across our bakery, flour mill, confectionery, and tissue manufacturing operations.

If you are a proactive professional with a strong passion for logistics coordination, import operations, regulatory compliance, and operational excellence, this is your opportunity to join one of the region’s most respected brands and make a meaningful contribution to our continued success as an Assistant Imports Coordinator.

Key Responsibilities:

1. Document Management
   • Review, verify, and approve shipping and import documents for consignments before their arrival at designated ports (Mombasa or Entebbe), ensuring full compliance with regulations.
   • Establish and maintain a streamlined filing system for all import-related documents, promptly closing files once vessels are fully cleared and taxes are paid.
2. Consignment Coordination
   • Serve as the primary liaison with clearing agents in Mombasa and Kampala, tracking shipments to ensure timely clearance and dispatch of consignments.
   • Proactively identify and resolve issues or delays during the clearing process, minimizing disruptions to operations.

3. Cargo Verification
   • Oversee the receipt, positioning, and validation of cargo using the URA digital system (BWIMS – Bonded Warehouse Information Management System) to ensure accuracy and compliance with regulatory standards.
   • Record all cargo details accurately, promptly addressing any discrepancies.
4. Stock Management
   • Update and maintain accurate URA stock records for all incoming vessels and containerized shipments.
   • Regularly update stock data in the company’s system for 1m4s and 1m7s per truck, ensuring real-time inventory visibility.
5. Container Monitoring
   • Track container movements continuously to ensure timely arrivals at the bond.
   • Coordinate offloading operations efficiently to minimize delays and handling issues.
6. Grain Reconciliation
   • Reconcile grain quantities received against dispatch figures from GBHL, promptly identifying and resolving any discrepancies to maintain inventory accuracy.
   • Maintain detailed reconciliation records for auditing and reporting purposes.
7. Stock Card Preparation
   • Prepare and manage detailed stock cards for all consignments stored in the bond, ensuring accurate and up-to-date inventory tracking.
   • Regularly review and update stock cards to reflect current inventory levels.
8. Data Entry and Reporting
   • Accurately input grain truck load data and payment receipts into the company’s system.
   • Compile, analyze, and present comprehensive URA monthly reports to support operational planning and regulatory compliance.
9. Logistics Coordination
   • Allocate grain to transporters in a timely and efficient manner, ensuring smooth operations and adherence to delivery schedules.
   • Collaborate with logistics teams to optimize transport routes, minimizing costs and maximizing efficiency.
10. Customs Clearance

• Work closely with URA bond officers to facilitate accurate and timely customs clearance, ensuring compliance with all regulatory requirements.
• Proactively address and resolve issues during the customs clearance process to prevent delays.

Qualifications and Requirements:

1. Education:
   • A Bachelor’s degree in Supply Chain Management, Logistics, Business administration, or a related field.

2. Experience:
   • At least 3 years of experience in imports, logistics, or supply chain coordination, preferably in a manufacturing or food production environment.
   • Experience working with URA digital systems (BWIMS) and Mermidon system is highly desirable.
   • Proven experience in managing cargo clearance, stock management, and customs procedures.
3. Certifications and Training:
   • “MUST possess certification in EACFFPC (East African Community Freight Forwarding and Customs Procedures).”
   • Knowledge of international trade, including the management of cross-border transactions and import/export compliance.
   • Certification in Customs Clearance, Import/Export Management, or Logistics (e.g., CILT or any other relevant certification) is an added advantage.

• Review, verify, and approve shipping and import documents for consignments before their arrival at designated ports (Mombasa or Entebbe), ensuring full compliance with regulations.
• Establish and maintain a streamlined filing system for all import-related documents, promptly closing files once vessels are fully cleared and taxes are paid.
• Serve as the primary liaison with clearing agents in Mombasa and Kampala, tracking shipments to ensure timely clearance and dispatch of consignments.
• Proactively identify and resolve issues or delays during the clearing process, minimizing disruptions to operations.
• Oversee the receipt, positioning, and validation of cargo using the URA digital system (BWIMS – Bonded Warehouse Information Management System) to ensure accuracy and compliance with regulatory standards.
• Record all cargo details accurately, promptly addressing any discrepancies.
• Update and maintain accurate URA stock records for all incoming vessels and containerized shipments.
• Regularly update stock data in the company’s system for 1m4s and 1m7s per truck, ensuring real-time inventory visibility.
• Track container movements continuously to ensure timely arrivals at the bond.
• Coordinate offloading operations efficiently to minimize delays and handling issues.
• Reconcile grain quantities received against dispatch figures from GBHL, promptly identifying and resolving any discrepancies to maintain inventory accuracy.
• Maintain detailed reconciliation records for auditing and reporting purposes.
• Prepare and manage detailed stock cards for all consignments stored in the bond, ensuring accurate and up-to-date inventory tracking.
• Regularly review and update stock cards to reflect current inventory levels.
• Accurately input grain truck load data and payment receipts into the company’s system.
• Compile, analyze, and present comprehensive URA monthly reports to support operational planning and regulatory compliance.
• Allocate grain to transporters in a timely and efficient manner, ensuring smooth operations and adherence to delivery schedules.
• Collaborate with logistics teams to optimize transport routes, minimizing costs and maximizing efficiency.
• Work closely with URA bond officers to facilitate accurate and timely customs clearance, ensuring compliance with all regulatory requirements.
• Proactively address and resolve issues during the customs clearance process to prevent delays.

• A Bachelor’s degree in Supply Chain Management, Logistics, Business administration, or a related field.
• At least 3 years of experience in imports, logistics, or supply chain coordination, preferably in a manufacturing or food production environment.
• Experience working wit